Theatres having legal arrangements with SDC will meet the contractual obligations as specified in their agreement. Negotiations in this case will be from the minimum requirements of the contract.
Other contracts have greater flexibility in terms.
Theatres not having legal arrangements with SDC will be expected to pay the cost of travel at the most economical means given the circumstances, will provide private accommodations which meet health department standards for hygiene and food preparation, and a fee appropriate for the time invested in the project.
I am the arbiter of the last criteria. Like most directors, I think, I’m more interested in a good project than anything else. Interesting work with a good company in a new place or a familiar and loved haunt are considerations.
In a residency, workshops are usually in a context that allows for more individual attention to participants work. Often several workshops are coordinated to make a course of study. All of this requires more preparation and follow-up; therefore, the cost of a workshop in residence more expensive. However, the more workshops during the residency, the greater a discount can be offered. The idea is to be as just all around to both the sponsor and me. Good sense suggests the fee be negotiable based on the sponsors needs. So it is.
At conferences, workshops are more packaged and less responsive to sponsors needs. Therefore, the cost for some organizations might be the expenses of attendance and their usual guest artist stipend for such activities.
For state and regional conferences, I will provide other services as requested such as serving as a judge for events or offering presentations to larger assemblies that are on occasion inspirational but mostly provide well founded information to advance theatre careers. At educational conferences, I will offer workshops at a variety of levels, for example, for both teachers and students.